INVITATION TO QUOTE
1.1 The Capital Regional District (“CRD”) invites quotes from qualified bidders for the supply and delivery of UV Ballasts (electronic lamp driver), Hydraulic Cylinder, Quartz Sleeve, Sensor Assembly, External Fan and O-rings. Please refer to Schedule A for complete list of parts and corresponding part numbers.
1.2 Sealed bids should be clearly marked “Quote for the Supply & Delivery of parts for, ITQ No. IWS 2025-078, Attention: Gord Dimock, Purchasing Assistant.
1.3 Quotes will be received electronically via email to purchasingIWS@crd.bc.ca until 2:00pm PST on December 2, 2025. Quotes received after the closing will not be accepted or considered. Delays caused by any delivery, courier, e-mail, or mail service(s) will not be grounds for an extension of the closing time. Proposals received after the closing time will be returned unopened to the Proponent. In the event of a dispute, the time of receipt according to the CRD’s e-mail system will govern.
1.4 The Quote Forms are contained in this document and inquiries can be made by contacting Gord Dimock, Purchasing Assistant Inquiries should be made by email to purchasingIWS@crd.bc.ca before 2:00pm PT on November 28, 2025.. Inquiries by any other method will not be responded to.
1.5 Quotes must be submitted on the following forms which are provided in this Invitation to Quote:
a) Bid Form
b) Schedule of Quantities and Prices in Section 4 below.
c) Acknowledgement of Addendum (if any) via signed copy of addendum(s)
d) Review the pro forma contract and indicate areas of concern or requests for changes. Note that the contract is pro-forma only and is not required to be filled out and submitted by the bidders.
1.6 The Owner reserves the right to clarify any submission. At CRD’s option, a failure to include a mandatory form noted above does not render a quotation incapable of acceptance. This is not a tender, but a call for non-binding quotations.
1.7 The lowest or any quotation will not necessarily be accepted.
1.8 If the CRD determines that an amendment is required to this ITQ, the CRD will issue a written addendum and it will be posted to BC Bid or CRD websites. The addendum(s) will be incorporated into and become a part of this ITQ. Failure to acknowledge and address all addenda in a quotation may render the Quote invalid. It is the sole responsibility of the Respondents to check BC Bid or the CRD websites for addendum(s) prior to submittal.